Monday morning we had a planning call to talk through the specifics. Most of the guests were traveling (read: flying) and bought tickets as soon as they were told of the date! It was a few more people than they were expecting which shifted the guest count from 20 to 65.
They wanted to do the ceremony on a pedestrian bridge in SouthWest Austin. Jon had proposed to Caitlin on a bridge, and bridges were something they both enjoyed. We discussed the needs shifting due to the guest count and made some plans!
Because the guest count was higher, we upgraded to the rooftop space at Eberly which could easily accommodate 65 guests. Then she signed the contract locking in our venue and catering (so glad to have them on board!)
Next, she booked the transportation. In college, they used to have Fly Rides drive them around the town with a cooler of beer and they knew that would be a fun experience for their guests and since we had 2 locations involved, transportation was essential! The bus was arranged to pick up guests at the hotel block, to the ceremony site and to the reception and back again!